I NEED A WEDDING DAY COORDINATOR!
You’ve planned the wedding of your dreams, but now you’re wondering: who will keep everything under control while I’m getting married, talking with guests, and enjoying the party?
As your Wedding Day Coordinator, I’ll be by your side on your wedding day, taking care of vendors, timing, and guests so that every detail reflects exactly what you’ve always envisioned. I’ll handle any unexpected issues with discretion, preserving the magic of your day.
THIS IS THE RIGHT SERVICE FOR YOU IF:
- You’ve planned everything with care, but organizing and coordinating isn’t your thing. You’re looking for someone to bring order to everything that needs to be done before and during the wedding; someone who can create a precise timeline and manage any last-minute issues.
- You’d rather not delegate to friends or family because you want this to be a special day for them, too. They’re emotionally involved and may not be able to carry out their tasks effectively.
- You know what you like… and, above all, what you absolutely don’t want to see at your wedding. You’ve chosen every detail with care and want your decisions to be respected. You’re worried vendors may not be aligned and that the final result won’t truly reflect your vision.
- Your time and energy aren’t unlimited. Between work, family, and wedding planning, you’re feeling close to burnout. You find yourself postponing decisions, forgetting small details, and building up stress during the most important weeks. You really need someone to lighten the load.
- You’re a foreign couple who has chosen Italy for your destination wedding. You’re feeling frustrated because vendors aren’t responding, and you’re wondering whether it’s a language issue or if they’ve simply disappeared. You need someone on-site to facilitate communication.
- You live far away and can’t visit the venue in person or plan a site inspection with your vendors. You’ve built a team you like, but they don’t know each other, haven’t worked together before, and may not know the venue. You’re concerned this could lead to confusion or disorganization on the wedding day.
Or if...
You’re a foreign couple and don’t know the legal requirements for getting married in Italy. I can contact the local municipality, embassy, or consulate on your behalf and help you set a date for the ceremony. I’ll guide you through the required documents and whether they need legalization and translation.
You’re a wedding planner looking for an interpreter to support you and the bride throughout the wedding day. I’d be happy to join your team for the day.
HOW DOES IT WORK?
First, contact me and tell me about your wedding (don’t forget to include your wedding date!). I’ll get back to you by email to confirm my availability. If I’m available, you’ll receive a short questionnaire and I’ll suggest a video call so we can meet and understand the experience you’d like to create.
During the call, we’ll get to the heart of your project. We’ll talk about your vision, the vendors you’ve already chosen, where you are in the planning process, and what’s still to be built together. This step is essential for understanding how I can best support you and truly make a difference.
Then, I’ll prepare a personalized, free quote based on your needs. I’ll present it during a second, shorter call so I can walk you through everything in detail and answer any questions. After that, you’ll receive the full quote, contract, and instructions to move forward with the booking.
If I’ve won you over, we’ll start working together. I’ll ask you to put me in contact with all your vendors so I can coordinate communication and next steps.
I’ll organize a site visit with all vendors to define the timeline and every operational detail. Then, I’ll create a detailed document including Plan A, Plan B (and alternatives in case of unexpected events), a draft timeline, and operational notes for each vendor. This document will be shared first with you and then with the entire team.
In the weeks leading up to the wedding, I’ll finalize the timeline, define the last details, coordinate any last-minute changes, and oversee materials and pre-setup. The goal is to arrive at your wedding day with everything under control.
On the wedding day, I bring your vision to life by managing vendors, supervising setup, ensuring the timeline is respected, handling any unexpected situations, and overseeing breakdown—so you and your guests can fully enjoy the day without worrying about a thing.
HAPPY CLIENTS
Laura was an absolute god send when we booked our Wedding in Italy. I organise events for a living but found that getting in touch with the town hall to organise our wedding ceremony was very difficult due to the language barrier. Laura took charge of leasing between myself and the town hall and managed to sort everything out on our behalf. Her service was absolutely priceless and I honestly believe that we would have found it impossible to organise the ceremony without her.Working with her from day 1, she has been a delight. She has made everything so easy from translating all our documents, ensuring what we had what we needed and reassured me at every stage which really helped.The fact she interpreted our ceremony for us was the icing on top of the cake. I believe our wedding wouldn't have happened if we had not have found her.She has such a soft, friendly way about her and she really made our wedding day truly magical. I will forever remember Laura for all of her help. I would highly recommended anyone getting married in Italy to make Laura your first port of call. She really is the best of the best. Forever greatful for her.
Amy Quirke - Bride - 2026
Laura’s work was exceptional. From the very beginning, she was extremely professional and at the same time very human in her approach. She helped us immensely throughout the civil wedding process—not only as an interpreter, but also by verifying certain requirements, which would have been nearly impossible for us due to distance and language barriers. We highly recommend her work.
Melissa Mosquera - Bride - 2025
HOW MUCH DOES IT COST?
Wedding Day Coordination starts long before the wedding itself. It’s a service made up of many behind-the-scenes hours that require organization, attention to detail, a big-picture mindset, the ability to coordinate people and timing, as well as creativity and quick thinking in handling the unexpected.
To prepare a quote, I consider several factors, including:
- complexity of the event
- number of vendors involved
- number of locations and transfers
- hours of work before and during the wedding
- whether additional collaborators are needed
Every wedding is unique—with different timelines, dynamics, and expectations—and deserves a tailored proposal. There is no standard rate, but to give you an idea, the minimum investment for wedding day coordination starts at €1,500 (+ 4% INPS). Good news? Payment plans are available.
Are you wondering whether it’s worth the investment? In my view, it’s the most important one if you don’t want to undo all the work you’ve done so far. Don’t leave anything to chance—trust me with your day, and let’s bring your vision to life.
FREQUENTLY ASKED QUESTIONS
Ideally, at least three months before your wedding. This allows us to go through every step calmly: organizing the site visit, coordinating vendors, checking and collecting printed materials or favors, and more.
Keep in mind that I may be working on other weddings during the same period, so having enough time to dedicate to each one is essential.
Of course. I can handle everything related to day-of coordination. In the weeks before the wedding, I’ll communicate the final guest count, allergies, and intolerances to the caterer; collect wedding favors; and check and collect printed materials.
The day before, I can coordinate the welcome aperitif, dinner, and pre-setup. On the wedding day, I can place seating charts, menus, place cards, set up the candy table, and more. During our first call, we’ll define the level of support you need based on your choices and the vendors involved.
Absolutely. I can suggest reliable vendors from my network to complete your team while ensuring quality and consistency with your vision.
Coordination does not include negotiating with vendors, full budget management, or creative event design. My role is to ensure that everything you’ve planned is executed flawlessly.
A Wedding Planner supports you from the very beginning, handling the entire process: vendor selection, design, contracts, and full budget management.
A Wedding Coordinator steps in during the final months to coordinate everything that has already been planned, focusing on the operational details of the wedding day.
If you’re a foreign couple and need language support from the early stages, I can also assist you as your interpreter throughout the planning process.
Honestly, yes. Not because I want to sell you a service at all costs, but because—even if the venue and vendors are perfectly capable of managing certain tasks—they may not have an overall vision. Who coordinates music, photography, setup timing, or decides what to do if something unexpected happens?
Every wedding is different, as is the team that makes it happen. Some vendors may have worked together before, others haven’t. Some may know the venue, others don’t—and no one has ever worked on your wedding before. That’s where a Wedding Day Coordinator makes the difference.
During the site visit, I plan every detail, create backup plans, and on the wedding day, I coordinate everything—ensuring everyone feels part of one cohesive team working in perfect harmony.
Once you accept the quote, I’ll ask for a non-refundable deposit to secure your date.
One month before the wedding, I’ll issue a pro-forma invoice with immediate payment due via bank transfer. If we’ve agreed on a payment plan, we’ll follow the scheduled installments.
ENJOY YOUR WEDDING.
I'LL TAKE CARE OF THE REST
Whether you’re an Italian couple or a foreign couple who has chosen Italy for your wedding, this is the service you (perhaps) didn’t know you needed—but the one that will truly make a difference.
Write to me and tell me a bit about your wedding. I’ll read your message carefully and, after evaluating your needs—including your budget—I’ll propose a solution tailored just for you.
When will I respond?
You can contact me whenever you like, and I will respond from Monday to Friday from 9:00 AM to 6:00 PM CEST, excluding holidays.
I always try to answer as quickly as possible, generally within 24 hours. When I am out of the office or on vacation, you will get an automated response.
